Corvidae Board Meeting Minutes – April 2018

Present: Margaret,
Sidonie, Randy, Andrea

 

No Treasurer's Report this month

 

PDA/Partner's
Report:

  • 2017 Organizational
    Assessment Survey was completed by Margaret and Dorothy

 

Membership Report:

  • Sharon sent an updated
    membership list
  • Randy has not updated the
    Gaggle list but will do so
  • We have 31 members, 30
    current on dues

 

Printmaker's Hand IV
Update:

  • Deadline was extended to
    April 17; Corvidae Members are highly encouraged to submit entries

 

Print Exchange
Update:

  • No deadline set yet but
    anticipated for June sometime

 

Studio Supply
needs/concerns:

  • Large NuArc exposure unit

 

Miscellaneous:

  • How to handle assessing
    supply needs and making purchases?

  • Option A: Every 6 months we
    use a board meeting to assess all common supplies and plan any purchases
  • Option B: Appoint a member
    to a new role, "Studio Monitor," with the responsibility to
    keep common supplies in stock
  • Option C: Both of the
    above–appoint a point person to be responsible for keeping an eye on
    supply levels and answer questions about supplies, but also use part of a
    meeting every six months to review supply level
  • Motion was made to enact the
    following process

  • Members will continue to
    use petty cash for items under $20
  • For larger items, add the
    supply to the Supply Needs list in the inking room on the left side of
    the door to the clean room
  • The Board will appoint a
    Studio Monitor to review the Supply Needs list and purchase supplies as
    necessary
  • Members should contact
    board@corvidaepress.com with questions about supplies and the Studio
    Monitor will be responsible for responding to supply-related messages
  • Every six months, the board
    will review the supply levels together with the Studio Tech and plan for
    purchases
  • Randy seconded the motion;
    the motion was approved unanimously
  • Andrea volunteered to step
    into the Studio Monitor role as she has been managing a Supplies list ad
    hoc
  • Do we want to participate in
    Studio Tour this August? If so, we need someone to lead organizing the
    event
    • Board agreed unanimously to
      participate
    • Point person will be
      responsible for signing up for the tour, coordinating members to
      participate, submitting an image for the pamphlet, picking up signage,
      etc.
    • Interested in volunteering?
      Email the board (board@corvidaepress.com) by April 20, 2018

  • Webpage Administration
    • Do we want to leave the
      website as is, with Sandra graciously hosting it, or would we like to
      redesign the website with updated information, structure and design?
    • Suggestions: a survey, a
      committee, maybe hiring someone, etc.
    • Interested in getting
      involved? Email the board (board@corvidaepress.com) by the next meet, May
      3, 2018

     

    Next Meeting: May 3,
    2108 5:30pm-6:30pm

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    THE PRINTMAKER’S HAND IV: entry DEADLINE EXTENDED to APRIL 17th

    THE PRINTMAKER’S HAND IV: entry DEADLINE EXTENDED to APRIL 17th

    An opportunity for all printmaker resident in WA, OR, ID, MT, AK, HI, or CA.  The Printmaker’s Hand is a juried show of fine, hand-pulled prints by contemporary printmakers, sponsored by Corvidae Press. Showcasing both traditional and new approaches to techniques such as etching, drypoint, monoprint, lithograph, collagraph and others, this show will be juried by Bob Kochs of Augen Gallery in Portland, OR, a premier venue for fine printmaking since the 1970’s. 

    The show will be held at Northwind Arts Center, 701 Water Street, Port Townsend Washington from July 5 – 29, 2018.   http://northwindarts.org

     

    Corvidae Press is a non-profit printmaker’s cooperative that maintains a non-toxic print studio in partnership with Centrum, a regional arts organization. Corvidae Press supports print artists through membership and community education about printmaking. 

    Eligibility

     Only hand-pulled prints will be accepted. Works may combine traditional printmaking techniques with digital or other media. Entries must be original, entirely the work of the artist, and executed in the past 3 years without the supervision of an instructor. Entries must not be copies, derivatives or based on other copyrighted or published prints. No giclee prints will be accepted.  Artist must be a resident of WA, OR, ID, MT, AK, HI, or CA

    Awards:  a total of $1250 in awards will be selected

    Fees:  a non-refundable entry fee of $45 is required for up to a maximum of 3 entries.

    Prospectus:  https://www.onlinejuriedshows.com//Default.aspx?OJSID=16882

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    Corvidae Press Meeting Minutes – March 2018

    Corvidae Board Meeting March 1, 2018 5:30 p.m.
    Present: Margaret,Treeya,Nancy,Andrea and guest, Sandra Stowell
    Sandra came to answer questions we had about our website. There was some discussion about whether or not it is serving it’s purpose. We all agreed it does. There was some discussion regarding the management of the website. Sandra will set up a current Board mailing list for us.
    Randy is now the administrator of the Gagglemail list. Past members can unsubscribe themselves.
    PDA/Partner’s report: Treeya
    The partners are still making plans for Spring and Fall Break starting next Fall.
    We are still not sure of the details and what part we will play in that.
    The partners alternate hosting the monthly meeting.
    Treeya was asked to host one of the partner’s meetings at Corvidae and give a short printmaking workshop. We suggested she let them know that our studio is not appropriate for a meeting and that she could give them a quick tour and explain that we are not a business but an art guild and members need to have access to use the studio for their work 24/7 with the exception of one week when it is being used for the Youth Explorations.
    Member’s report: Randy
    Randy sent the list of current members to Margaret.
    We now have 32 members.
    Randy is working on updating the gaggle mail list.
    Printmaker’s Hand IV update
    Printmaker’s Hand is still opened for entries until April 4,2018 April 17th.
    Print Exchange Update:
    There are 16 sign ups,closed until next year.
    Studio Supply needs/concerns:
    We have been contacted by someone who wants to take the large NUArc unit off our hands. We agreed to let them take it at no charge if they haul it away. Corvidae has been looking for a new home for it for some time.
    Items/Discussion carried over from last meeting:
    1.There was a question at the last meeting regarding guidelines for workshops. Margaret found useful information on the website.
    2.There was a question regarding updating the booklet supplies list to match the website list. We will table this item and rewriting the Mission Statement or further changes to the booklet until next meeting.
    Next Board meeting will be April 5,2018 5:30-6:30.
    Meeting was adjourned at 7:00 p.m.
    Reminder to all members–The studio will be closed March4-10,2018 for Youth Explorers
    Respectfully submitted,
    Nancy Fredrick
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    [Corvidaepress] Corvidae Board Meeting Notes – February 2018

    Please note: Next month we will be reviewing our mission statement, workshops procedures and website management. See final section of notes for details on getting involved in the discussion!

    Present: Margaret, Dorothy, Nancy, Randy, Andrea, Sidonie

     

    Treasurer’s Report

    • 26 paid members. There’s room for more members; if anyone knows someone who wants to join, have them reach out to Randy or to board@corvidaepress.com
    • Officer role clarification: Treeya will be the liaison to the Partners/PDA, but invoicing for rent will continue to go through our treasurer, Dorothy.
    • Treasurers report is posted on the bulletin board.

     

    PDA/Partners

    • There was some confusion about the various organizations with which we’re associated:
    • Centrum – The arts-promoting organization based in Fort Worden; Martha Worthley is our contact person for Centrum; Centrum partners with other organizations in Fort Worden, like Copper Canyon Press, the PT School of the Arts, and Corvidae. Our lease is through Centrum.
    • Partners – All the organizations based in Ft Worden
    • PDA – Public Development Authority, funds/managers Fort Worden operations; Representatives of PDA attend Partner meetings
  • Meetings have previously been held in the Dunbar room; now they will be hosted in various Fort Worden locations. Treeya is our new liaison. If the Partners would like Corvidae to host a meeting, Sidonie suggested that we might offer to “host” a meeting in another location (e.g., in the Commons or another room at Fort Worden) since we do not have any space where we could host a meeting in our studio.
  • We have heard that the “Spring break” week-long program of events that was previously scheduled for June may no longer be planned for June, but we do not have an update at the moment. As we learn more, we will let Corvidae members know.
  •  

    Membership

    • 26 paid members, with two more planning to join. We have five new members this year. Welcome, new members!
    • If anyone needs an orientation (or re-orientation) session, they can reach out to Randy: randyarnest@yahoo.com
    • Margaret has updated the new member orientation sheet, which Randy provides at these orientations.
    • If members would like introductions to specific presses or processes, reach out to the members as a whole (members@corvidaepress.com) to see if who would be willing to help with that.
    • Storage for new members: Flat file drawer space is shared; some members currently have a drawer to themselves, but that may not
    • Randy will reach out to the few people who still have supplies boxes at the studio but are no longer members to ensure that they will collect their things to make space for our new members.
    • If you know anyone who would like to be a member, let them know. Membership is a great deal and we are still accepting new members.

     

    Printmakers Hand IV

    • Applications open with Online Juried Shows – January 5 through April 4
    • Corvidae members are encouraged to submit!

     

    Print Exchange

    • 12 members are signed up; up to 15 can participate
    • 8×10″

     

    Workshops

    • Marion is giving a beginners workshop Friday, February 2, so the studio will be occupied from 10:30am to 12:30pm
    • Anyone interested in giving a workshop is encouraged to do so
    • The board will draft a P&P for giving workshops to advise members on the steps that should be taken when giving a workshop
    • Margaret will reach out to folks who give workshops and create a draft P&P based on their input

     

    Supplies

    • If you find a supply is low or out, please go out and buy the supply
    • Reimburse yourself from the petty cash box up to $25 (place receipt
    • If the supply is over $25, send an email to Dorothy for reimbursement by check
    • If there’s a bigger item, like new press blankets, feel free to email the board to ask about it
    • Feel free to also make a note in the supplies notebook by the door
  • According to the Flyer outlining our Guild (attached), these are the supplies Corvidae is responsible for:
    • Presses
    • Basic cleanup supplies (rubber gloves, soap, simple green, garbage bags, spray bottles, sponges, etc.)
    • Newsprint
  • Everything else that Corvidae currently offers is there because members have generously donated supplies
  • The supplies Corvidae offers as listed in the Flyer (attached) are slightly different than what’s listed on our website – the board will review this discrepancy in the coming months

  • Website

    • Sandra currently manages the website but is no longer a member
    • Next month, we are inviting Sandra to our board meeting to discuss what this entails and whether a current Corvidae member could/should take over this responsibility
  • Randy has taken over managing the membership list
  •  

    Next Meeting Agenda

    • At our March meeting, in lieu of our usual agenda, we will be discussing:
    • Workshop P&P
    • Our current Mission
  • Website Management
  • Anyone who would like to discuss or make recommendations is encouraged to attend our meeting
  •  

    Next Meeting: March 1, 2018, 5:30pm at the Studio


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    Corvidae Board Meeting Notes – February 2018

    Present: Margaret, Dorothy, Nancy, Randy, Andrea, Sidonie

     

    Treasurer's Report

    • 26 paid members. There's room for more members; if anyone knows someone who wants to join, have them reach out to Randy or to board@corvidaepress.com
    • Officer role clarification: Treeya will be the liaison to the Partners/PDA, but invoicing for rent will continue to go through our treasurer, Dorothy.
    • Treasurers report is posted on the bulletin board.

     

    PDA/Partners

    • There was some confusion about the various organizations with which we're associated:
    • Centrum – The arts-promoting organization based in Fort Worden; Martha Worthley is our contact person for Centrum; Centrum partners with other organizations in Fort Worden, like Copper Canyon Press, the PT School of the Arts, and Corvidae. Our lease is through Centrum.
    • Partners – All the organizations based in Ft Worden
    • PDA – Public Development Authority, funds/managers Fort Worden operations; Representatives of PDA attend Partner meetings
  • Meetings have previously been held in the Dunbar room; now they will be hosted in various Fort Worden locations. Treeya is our new liaison. If the Partners would like Corvidae to host a meeting, Sidonie suggested that we might offer to "host" a meeting in another location (e.g., in the Commons or another room at Fort Worden) since we do not have any space where we could host a meeting in our studio.
  • We have heard that the "Spring break" week-long program of events that was previously scheduled for June may no longer be planned for June, but we do not have an update at the moment. As we learn more, we will let Corvidae members know.
  •  

    Membership

    • 26 paid members, with two more planning to join. We have five new members this year. Welcome, new members!
    • If anyone needs an orientation (or re-orientation) session, they can reach out to Randy:randyarnest@yahoo.com
    • Margaret has updated the new member orientation sheet, which Randy provides at these orientations.
    • If members would like introductions to specific presses or processes, reach out to the members as a whole (members@corvidaepress.com) to see if who would be willing to help with that.
    • Storage for new members: Flat file drawer space is shared; some members currently have a drawer to themselves, but that may not
    • Randy will reach out to the few people who still have supplies boxes at the studio but are no longer members to ensure that they will collect their things to make space for our new members.
    • If you know anyone who would like to be a member, let them know. Membership is a great deal and we are still accepting new members.

     

    Printmakers Hand IV

    • Applications open with Online Juried Shows – January 5 through April 4
    • Corvidae members are encouraged to submit!

     

    Print Exchange

    • 12 members are signed up; up to 15 can participate
    • 8×10"

     

    Workshops

    • Marion is giving a beginners workshop Friday, February 2, so the studio will be occupied from 10:30am to 12:30pm
    • Anyone interested in giving a workshop is encouraged to do so
    • The board will draft a P&P for giving workshops to advise members on the steps that should be taken when giving a workshop
    • Margaret will reach out to folks who give workshops and create a draft P&P based on their input

     

    Supplies

    • If you find a supply is low or out, please go out and buy the supply
    • Reimburse yourself from the petty cash box up to $25 (place receipt
    • If the supply is over $25, send an email to Dorothy for reimbursement by check
    • If there's a bigger item, like new press blankets, feel free to email the board to ask about it
    • Feel free to also make a note in the supplies notebook by the door
  • According to the Flyer outlining our Guild (attached), these are the supplies Corvidae is responsible for:
    • Presses
    • Basic cleanup supplies (rubber gloves, soap, simple green, garbage bags, spray bottles, sponges, etc.)
    • Newsprint
  • Everything else that Corvidae currently offers is there because members have generously donated supplies
  • The supplies Corvidae offers as listed in the Flyer (attached) are slightly different than what's listed on our website – the board will review this discrepancy in the coming months

  • Website

    • Sandra currently manages the website but is no longer a member
    • Next month, we are inviting Sandra to our board meeting to discuss what this entails and whether a current Corvidae member could/should take over this responsibility
  • Randy has taken over managing the membership list
  •  

    Next Meeting Agenda

    • At our March meeting, in lieu of our usual agenda, we will be discussing:
    • Workshop P&P
    • Our current Mission
  • Website Management
  • Anyone who would like to discuss or make recommendations is encouraged to attend our meeting
  •  

    Next Meeting: March 1, 2018, 5:30pm at the Studio

    Share